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Save and Save As Excel 2013 Tutorial
While Working on Excel and you create a New Workbook or use an existing workbook, you must have to know how to save that workbook to access and edit it later on. While working on previous versions of excel you can only save your workbook locally on your computer, and when you are working on newer versions of excel like Excel 2013, it will let you save your workbook on cloud, you can save your file on SkyDrive by Microsoft.
Difference Between Save and Save as
MS Excel allow you to save your file in two main ways, those ways are Save and Save as. These two options are approximately similar but there is an important difference in them.
Save: When you create a new workbook or edit an already existing workbook, you will use the SAVE method to save the changes you have made. You will be using SAVE method or command most of the time you working on Excel. When you save your file for the first time, you will be prompted to enter the name for this workbook and choose the location where to save your file. After that you just have to click on the SAVE button to save you progress Excel will automatically save it to the location you have selected at first time.
Save As: You will use this command to save a copy of your current saved workbook on different location and with the new name. This Save As method will create a copy of your workbook while keeping the original.
How to save a workbook
When you start a new project or workbook or you make changes to already existing project or workbook, it is important to save your workbook or progress to prevent losing your data and hard work you have done on this data. While saving your Workbook you should keep an eye on location where you saving your workbook, if on your computer then on which location, so that you can find it easily later. To save your file you have to follow steps below.
- 1st of all suppose you have just created a new work book and entered some data, now to save this data you have to find quick access toolbar on Excel, this toolbar is on the top left corner of Excel 2013.
- On Quick Access bar there will be a save icon (a floppy Disk icon), when you press that icon or button, a Save As Panel will appear that will ask you for the name of file and location where you want to save your file.
- Now you have to Select a location where you want to save your file or workbook and then it will ask you for name of workbook, in our Example I have saved the newly created workbook on Desktop by clicking Browse and I have given my workbook name “Excel_WorkBook_Saving” and clicked on Save button on bottom of dialogue box. Now my file or Workbook has been saved on Desktop.
- From now on whenever you make changes to your workbook, to save your progress you just have to press Save button on Quick Access toolbar, or you can press Ctrl+S to access SAVE command. And your progress will gets saved automatically.
Making A Copy of your Workbook using Save As Command
When you have already saved your workbook and you want to make a copy of that workbook on another location as a backup or for any other purpose, you can do it using Save As Command in Excel. You have to follow steps below.
- Go to File menu on top left corner and access backstage view. And click on Save As command.
- After clicking on Save As, A panel will appear. Now you have to select location where you want to save your file’s copy. You can save your file in the same location or select a new location, but when you save your file in the same location where this file is saved before, you have to rename your file, otherwise you will be asked to replace with previous file with the same name.
How to Change the default save location
Suppose that your Documents directory has been selected as Default Save location, and you are irritated of this default save location and you don’t want it to be the Default save location. If you want that default save location should be your specific project folder where you manage all your office assignments, to do so, you have to follow steps bellow.
- Click on File Tab and access backstage view. Then go to options on the bottom of File tab.
- When you click on Options tab. A dialogue window will appear.
- When options dialogue box appear you have to click on Save and then a panel will appear on right. If you want Default Save location to be Computer then check the check box of “Save to Computer by default”, you can also change your default local file location under that check box and click OK. You are done.