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Excel LOOKUP Function Tutorial Microsoft Excel 2013
If you are working on a large amount of data and you want to search something from that data then LOOKUP function will help you. This function will help you searching a corresponding column from a spreadsheet and a row which you want and return its data.
Note: Function we use in our example is Vector Lookup function.
Letís make a spreadsheet to make things clear.
Step 1: Open excel and start a new worksheet, put some data of mobile phone accessories as shown in image below.
Step 2: So our sheet have Item Id, Item Type and Price. Here in this example we have 6 items but we may have hundreds even thousands of items. So lookup function will help us when we have item name or id and we want to find price of item. For example we have item id 314 and lookup function may return us HeadPhones or $8, so we will tell lookup function what we want.
Lookup function takes three arguments as shown below.
LOOKUP(value_to_lookup, data_to_search, results_column)
In our example value_to_lookup would be 314.This is item id and reside in A column. So 2nd argument is data_to_search and that would be A2 to A7. Third argument is results_column, so we want data from B Column (Item Type) so results will come from B2 to B7 and if we want data from Price Column then results will come from C2 to C7.
Step 3: Our function will be like =LOOKUP(314, A2:A7, B2:B7)
Step 4: Now we need to add a new column in which our results will be shown. So we made that column E as shown in figure below.
Step 5: Click on Cell F1 next to E1 and put the formula we made above. =LOOKUP(314, A2:A7, B2:B7) and press Enter key, you will see your corresponding results in F1 cell. Like shown in image below.
Step 6: If your searching column is not sorted then it will not show any results but N/A. you to sort your data before you apply formula/function. To sort your data highlight the cells you want to sort. In our example we sort A2 to A7.
Step 7: Now click on DATA Tab and click on sort command, a dialogue will appear select a column and click ok to sort.
Step 8: Your data will be sorted.
Step 9: If your results cell is still showing N/A then it does not find the value you wanted or your input is wrong.
Step 10: The value you're searching for doesn't have to be a number. You can enter text as well. For example, suppose we wanted to return the item number for HeadPhones. We'd do it like this:
=LOOKUP("HeadPhones", B2:B10, A2:A10)
This is how you can use LOOKUP function. It would be a big time saver.