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Excel Tips Tutorial: Vertical Alignment in Excel (Top, Center, Bottom, Justify, and Distributed)
Excel Tips Tutorial: How to Display Text at a 45 Degree Angle (Diagonal Text)
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Excel Tips Tutorial: How to Use Cell Styles to Format Cells
Excel Tips Tutorial: How to Change the Default Style of an Entire Excel Workbook Using Cell Styles
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Excel Tips Tutorial: How to Save Excel Workbook Files
Excel Tips Tutorial: How to Change the Default File Type to Save Excel Workbooks
Excel Tips Tutorial: How to Open and Recover an Unsaved Excel File
Excel Tips Tutorial: Rules for Filenames in Microsoft Excel
Excel Tips Tutorial: How to Print Only an Excel Chart without Printing out the Entire Worksheet
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How to Name an Excel Table
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Excel Concatenate Function Tutorial - How to Join Text in Excel
How to Use If Else If Function in Excel 2013 - Nested If Function in Microsoft Excel
Excel Worksheets Tutorial for Microsoft Excel 2013
Absolute, Relative and Mixed Cell Reference Excel Tutorial
Excel 2013 Tutorial Creating and Opening Workbooks in Excel 2013
Excel 2013 Tutorial The Function Library
How to Share Workbooks in Excel 2013 Tutorial
Save and Save As Excel 2013 Tutorial
How to Recover Unsaved Files in Excel 2013 with the Auto Saved Feature
How to Export Excel Files to PDF Other Different File Types
Basic Excel 2013 Functions Tutorial
Excel Tutorial How to Use Nested Functions
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Excel Page Layout Tutorial
Microsoft Excel Tutorial Page Breaks, Headers and Footers
Excel 2013 Tutorial How to Format Fonts in Excel
How to Create a Custom List in Excel Tutorial
Data Validation Microsoft Excel 2013 Tutorial - How to Restrict Entering Data in a Cell
Understanding Excel Charts Tutorial
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How to Create and Use a Pivot Table in Microsoft Excel 2013 - Excel Pivot Table Tutorial
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Microsoft Excel 2013 Worksheet Template Tutorial How to Create
Drop Down Lists Tutorial in Excel 2013
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Excel Workbook and Worksheet Objects Tutorial
Excel Tutorial: Variables in Microsoft Excel Visual Basic Application (VBA)
Excel VBA Tutorial: If Then and Else Statement in Microsoft Excel (VBA) Visual Basic Application
Excel Events Tutorial: Visual Basic Application Evens in Microsoft Excel 2013
Excel For Noobs Tutorial: Print Settings and Page Setup
You may get by printing your worksheets using the Quick Print button in the quick access toolbar but there may also be times that you have to make changes to the default printer settings.
What to Print
The first option in the printer settings is the “What to Print” option. Here Excel offers you four options, Print Active Sheets, Print Entire Workbook, Print Selections, and Print Selected Table.
- Print Active Sheets: This prints only that active worksheet. Only the used space of the worksheet will be printed, not every single row and column.
- Print Entire Workbook: If you select this your entire workbook will be printed. This means that every sheet that is used will be printed instead of only the active sheet. Only the used part of the worksheets will be printed, not every single available cell.
- Print Selection: If this options is selected then only the cells or range of cells that is selected will be printed. If you select multiple ranges of cells, each range of cells will be printed on its own individual sheet of paper.
- Print Selected Table: This option is only available if you cursor is pointing at an Excel table.
Printing on One or Both Sides of Paper
The next option in the printer settings is to print 1-sided or 2-sided copies. Here you have three options, Print One Sided, Print on Both Side (Flip pages on long edge), and Print on Both Sides (Flip pages on short edge).
- Print One Sided: If you choose this option each page will be printed on one side of its own individual sheet of paper. The other side will be blank.
- Print on Both Side (Flip pages on long edge): If you choose this option each printed sheet of paper will contain two pages. The first printed sheet of paper will have Page 1 on one side and Page 2 on the other. Since the pages are flipped on the long edge you each sheet of paper could be flipped from right to left like a book.
- Print on Both Side (Flip pages on short edge): Each printed sheet of paper will contain two pages. Since the pages are flipped on the short edge you could flip the pages from bottom to top.
Collated and Uncollated
Many times you may need to print out several copies of your work in Excel. You can use the collated or uncollated option to specify how you want these pages to be printed out. If you are printing out multiple copies and choose collate then each set of copies will be printed out in order as an individual set. For example if your work consists of three pages, then the first three printed sheets of paper will be page 1, 2 & 3 of the first set of copies. If you are printing five copies and choose uncollated then the first five pages printed will all be the first page of each copy and the next five pages printed will be page 2 of your work in Excel and so on…
There are two options under page orientation Portrait and Landscape. Portrait is the most common method of printing out work in Excel. If you choose portrait your work will be printed so that the short edges of the paper will be the top and bottom of the page. If you choose Landscape then you work will be printed so that the long edges of the paper are the top and bottom of the page. If you have tables and charts that are longer horizontally than they are vertically, it would probably be best to change your page orientation to landscape to maximize the use of each sheet of paper.
You can also change the page orientation by going to Page Layout > and clicking the Orientation button in the Page Setup group.
Choose Paper Size
This option is self-explanatory. Here you just need to select the size of the paper you are using to print your work. Your work will be printed according to the size of paper you are using. If you are printing on an envelope then the printed version will be printed out smaller that if it was printed out on legal paper.
You can also change the page orientation by going to Page Layout > and clicking the Size button in the Page Setup group.
Margins are the unprinted areas on the edges of a printed page of paper. For example, if a page did not have margins then you would start reading the page from the very very top left corner until you reached the end of the page at the very very bottom right corner. This is possible, but it is unpleasant and unnecessary unless of course your professor lets you print out one and only one cheat sheet for an exam. Then you might want to make use of as much space as possible.
There are three main ways to change your margin settings:
There are three basic margin options. When printing out your Excel work you can choose normal margins, wide margins and narrow margins. When thinking of a sheet of paper in terms of margins, there are 7 areas, the top, bottom, left, right, header, footer and finally the main area where the work is actually printed. All of these areas can be adjusted if you want to customize your margin settings. You can customize your margin settings manually in the print preview section or by using the page setup dialog box.
- Go to File > Print and it will be listed under Settings.
- Click on the Page Layout tab and in the Page Setup group click the Margins button. A drop down list will appear with margin settings options.
- Open the Page Setup dialog box by going to Page Setup and click on the Dialog Box Launcher button which is located in the bottom right corner of the Page Setup, Scale to Fit, and Sheet Options groups. Once the Page Setup dialog box appears, select the Margins tab and here you can adjust your page margins using the spinner buttons. Any changes you make to the margins here will be considered customized and will appear as the Last Custom Setting.
Adjusting Margins Using Print Preview
To customize your margins using print preview click on the show margins button which is located in the bottom right of the print preview area when using it in backstage view. When you choose to show margins in the print preview area there are handles on the edges of the page that allow you to manually customize margins.
Find the next tutorial in the links below.