Excel Tutorial For Beginners

Microsoft Excel Video Tutorials For Beginners

Excel Tips Tutorial: How to Enter Credit Card Numbers In Excel

Excel Tips Tutorial: How To Make Gantt Chart in Microsoft Excel

Excel Tips Tutorial: Pivot Tables

Excel For Noobs Tutorial: How to use IF function for logical calculation

Excel For Noobs Tutorial: How to use data filtering in MS Excel

Excel Tips Tutorial: How to Use Concatenate Function to Join Cells Together

Excel For Noobs Tutorial: How to create graphs in Excel

Excel Tips Tutorial: How to Insert Cells in Data Tables in MS ExceI

Excel Tips Tutorial: How to Convert Values From One Measurement System to Another

Excel Tips Tutorial: How to Convert Numbers to Text

Excel Tips For Noobs: How To Add Diagonal or Crossed Lines to a Cell

Excel Tips Tutorials: How to Make A Pie Chart in Microsoft Excel

Excel Tips: How to Solve Circularity Errors With Iterations

Excel Tips Tutorial: How To Use Vlookup in Microsoft Excel

Excel Tips Tutorial: How to use SUMIF, COUNTIF and AVERAGEIF Functions in Microsoft Excel

Excel Tips Tutorial: How to Use Conditional Format in Microsoft Excel

Excel Tips Tutorial: How to Connect Links to Excel Worksheets

Excel Tips Tutorial: How To Write Formulas In Excel

Excel Tips Tutorial: How to Find and Replace Values in Microsoft Excel

Excel Tips Tutorial: VBA Visual Basic for Application For Beginners in Microsoft Excel

Excel Tips Tutorial: How to Use Trim, Upper, Lower and Proper In Microsoft Excel

Excel Tips Tutorial: How to Convert a PDF File to Editable Excel File

Excel Tips Tutorial: How to Use Pivot Tables in Microsoft Excel

Excel Tips Tutorial: How to Find and Select Content or Cells in Excel

Excel Tips Tutorial: How to Merge Styles and Themes of Old and New Excel Versions 2003 2007 2010 2013

Excel Tips Tutorial: Microsoft Excel Keyboard Shortcuts

Excel Tips Tutorial: How to Draw a Line Through a Word in Excel - Strikethrough

Excel Tips Tutorial: Horizontal Text Alignment in Excel (General, Left, Center, Right, Fill, Justify, Center across Selection and Distributed)

Excel Tips Tutorial: Vertical Alignment in Excel (Top, Center, Bottom, Justify, and Distributed)

Excel Tips Tutorial: How to Display Text at a 45 Degree Angle (Diagonal Text)

Excel Tips Tutorial: How to add a Background Image (Picture) to an Excel Worksheet

Excel Tips Tutorial: How to Use Format Painter to Copy and Paste Cell Formats

Excel Tips Tutorial: How to Use Cell Styles to Format Cells

Excel Tips Tutorial: How to Change the Default Style of an Entire Excel Workbook Using Cell Styles

Excel Tips Tutorial: How to Create Your Own New Cell Style in Excel

Excel Tips Tutorial: Understanding and Applying Themes in Excel

Excel Tips Tutorial: How to Pin Important Excel File to the Recent Files List

Excel Tips Tutorial: How to Add Folders to the Favorites List in the Open Dialog Box

Excel Tips Tutorial: How to Save Excel Workbook Files

Excel Tips Tutorial: How to Change the Default File Type to Save Excel Workbooks

Excel Tips Tutorial: How to Open and Recover an Unsaved Excel File

Excel Tips Tutorial: Rules for Filenames in Microsoft Excel

Excel Tips Tutorial: How to Print Only an Excel Chart without Printing out the Entire Worksheet

Excel Tips Tutorial: How to Remove Formula Error-Checking Smart Tags

Excel Tips Tutorial: How to Stop Automatically Creating Calculated Columns in Excel Tables

How to Name an Excel Table

Excel 2013 Tutorial: How to Refer to a Named Cell as a Constant

Excel Concatenate Function Tutorial - How to Join Text in Excel

How to Use If Else If Function in Excel 2013 - Nested If Function in Microsoft Excel

Excel Worksheets Tutorial for Microsoft Excel 2013

Absolute, Relative and Mixed Cell Reference Excel Tutorial

Excel 2013 Tutorial Creating and Opening Workbooks in Excel 2013

Excel 2013 Tutorial The Function Library

How to Share Workbooks in Excel 2013 Tutorial

Save and Save As Excel 2013 Tutorial

How to Recover Unsaved Files in Excel 2013 with the Auto Saved Feature

How to Export Excel Files to PDF Other Different File Types

Basic Excel 2013 Functions Tutorial

Excel Tutorial How to Use Nested Functions

How to Use GoTo Special in Microsoft Excel 2013 Tutorial

Excel Page Layout Tutorial

Microsoft Excel Tutorial Page Breaks, Headers and Footers

Excel 2013 Tutorial How to Format Fonts in Excel

How to Create a Custom List in Excel Tutorial

Data Validation Microsoft Excel 2013 Tutorial - How to Restrict Entering Data in a Cell

Understanding Excel Charts Tutorial

How to Create a Basic Chart in Excel Step by Step Tutorial

How to Create and Use a Pivot Table in Microsoft Excel 2013 - Excel Pivot Table Tutorial

How to Pivot Data with Excel Pivot Tables Tutorial

How to Create a Macro in Microsoft Excel 2013

Microsoft Excel 2013 Worksheet Template Tutorial How to Create

Drop Down Lists Tutorial in Excel 2013

How to Reference Formulas and Data on other Excel Worksheets Worksheets Microsoft Excel 2013 Tutorial

Excel Data Forms Tutorial Microsoft Excel 2013

How to Insert Drawing Objects into your Excel Spreadsheets Microsoft Excel 2013 Tutorial

Excel LOOKUP Function Tutorial Microsoft Excel 2013

Excel Workbook and Worksheet Objects Tutorial

Excel Tutorial: Variables in Microsoft Excel Visual Basic Application (VBA)

Excel VBA Tutorial: If Then and Else Statement in Microsoft Excel (VBA) Visual Basic Application

Excel Events Tutorial: Visual Basic Application Evens in Microsoft Excel 2013


Excel For Noobs Tutorial: A Description of the Different Parts of an Excel Workbook

Excel For Noobs Tutorial: The Excel Ribbon Tabs, Commands and Buttons

Excel For Noobs Tutorial: How to Navigate Through an Excel Workbook

Excel For Noobs Tutorial: Types of Data and How to Enter Data into Excel

Excel For Noobs Tutorial: How to Erase Edit and Replace Data in Excel

Excel For Noobs Tutorial: Order of Operation

Excel For Noobs Tutorial: How to Use and Combine Formulas in Excel

Excel For Noobs Tutorial: How To Style Your Workbook Using Borders

Excel For Noobs Tutorial: How to Add Fill Color to a Cell

Excel For Noobs Tutorial: How to Format Font in Microsoft Excel

Excel For Noobs Tutorial: How to Align Text, Merge Cells, and Format Numbers

Excel For Noobs Tutorial: A Step by Step Creation of a Sales Report and Forecast

Excel For Noobs Tutorial: Conditional Formatting Introduction

Excel For Noobs Tutorial: How to Insert Charts, Chart Tools and Chart Formats For 2007, 2010 and 2013

Excel For Noobs Tutorial: How to use Page Layout and Print in Excel

Test


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Excel For Noobs Tutorial: Types of Data and How to Enter Data into Excel

Excel has three different types of data that can be entered into the cells. You might already know that Excel doesn’t treat all types of data the same, therefore it is important to learn the different types of data and how to use them in Excel.

In Excel you can enter three basic types of data into a cell. You can enter a numeric value, text, or a formula.

Excel worksheets can also hold a number of different objects such as charts, images, word art, clipart and more. However, these objects are not entered into cells. They are instead inserted on a worksheet’s draw layer which is an invisible layer in an Excel worksheet.

Numeric Values:

Numeric values can represent data such as revenues, invoice numbers, number of customers, quantity of inventory and more. Dates and times are also considered numeric values however they treated differently than other numeric values.

Excel recognizes dates with a serial number system. The way you can see this is by entering a date into a cell. While the cell with the date is activated change the number format to general and you will see what serial number Excel has assigned to the date you entered. You can see below that we entered the date October 17, 2012 and when we change the number format to general our date turns into the number 41199 which is the serial number assigned to our date.

Excel For Dummies Entering Types of Data


Text:

Text can be used to title tables as well as represent many different types of qualitative data such as categories, employee names, suppliers, stock symbols and more. When you enter data that is a combination of numbers and letters, such as 7-Up, Excel will still consider it to be text. This rule of course excludes dates, such as October 17, 2012, which Excel recognizes as a numeric value.

Formulas:

Formulas are what makes an Excel spreadsheet so powerful. Formulas allow you to make multiple calculations with a single press or click of a button. When a formula is entered into a cell, the result of the formula is what appears in the cell and on the printed worksheet.

NOTE:
Excel numbers are limited to only 15 digits. If you enter in a number that contains more than 15 digits Excel will change the numbers after the 15th digit to zeros. This might be a problem if you were using Excel to store credit card numbers which are 16 digits long. Imagine entering a list of credit card numbers just to find out that Excel converted the 16th digit to a zero. Luckily there is a solution to this problem. All that you have to do is format the cell as a text. To do this simply select the cell, right click and select Format Cells from the shortcut menu. Then click on Format Cells a Tabbed Dialog Box will pop up. Make sure that the number tab is selected and then under category select text and click OK. Now your cell will be formatted as a text and you can enter a much larger series of numbers.

Excel has numeric limits and will express large numbers in scientific notation. Just remember that numbers that are expressed in scientific notation are not accurate if the number has more than 15 digits.


Entering Numeric Values and Text into Excel

To enter data into a cell you need to select the cell and then simply type in the data. You can type the data into the formula bar directly into the cell. When you enter data directly into a cell it will also appear in the formula bar and when you enter data into the formula bar it will also appear in the selected cell.

When you enter numeric values into a cell you can also include decimal points, currency symbols, plus and minus signs and commas. If you enclose a numeric value into parenthesis Excel will convert it into a negative number.

Sometimes the cell might not be long enough to fit your text. For example, if you were to type the word supercalifragilisticexpialidocious it would not fit into the cell. How could you fix this problem?

  • The first way you could make your data fit is by moving your cursor over the line exactly to the right of the column letter. When your cursor is in the right spot it should turn into a vertical bar with a left and right arrow. Now simply double click and the entire row will fit to the length of your data.
  • You could also change the font size by using the Font Size command in the Font group which is in the Home tab.
  • Another option would be to select the cell that contains the text along with some cells to the right and then merge the cells into one cell. You can do this by first activating the cell that contains your data, clicking on the down arrow which is on the Merge & Center button and then selecting Merge Across. This method is the most common method when adding titles to charts.
  • You could also use the Wrap Text function. Simply activate the cell that contains the data and click on the Wrap Text Button which is in the ribbon when the Home tab is selected on the ribbon.


If you have a large amount of data such as a paragraph inserted in a cell, you can expand the Formula Bar to show all of the data that the cell contains. To do this you just activate the cell that contains that data and then move your cursor immediately under the formula bar. Your cursor will turn into a vertical double arrow. You can click and drag the formula bar down or you can double click and the formula bar will drop down until it displays the activated cell’s data in its entirety.

Excel Tutorial Types of Data and entering Data

Dates & Times in Excel

Dates and times are treated differently in Excel than other numeric values. If you are going to be using dates and times then it is important to understand how Excel handles them. Especially if you are going to be making charts with dates such as Gantt Charts.

Dates: Dates are handled in Excel by a serial number system. For example, as we showed earlier, Excel recognized October 17, 2012 as 41199. The serial number system starts at 1 which represents January 1, 1900 and serial number 2 represents January 2, 1900 and so on. You can also use formulas to calculate the number of days between two dates. The way you would do this is by subtracting one date from the other. The number will either appear positive or negative depending on whether or not you subtract the earlier date from the later date. The absolute value of the result is the amount of days between the two dates. An image is show below as an example. As you can see in Cell D4 we entered a subtraction formula to calculate the number of days between January 1, 2010 and January 1, 2011.
Excel Tutorial Entering Data formulas and Dates


Times: Excel also handles times with a serial number system except it handles times with a serial number system using decimal. To see this simply enter in a time into a cell and then change the number format to General.

Entering Formulas into Excel

To tell Excel you are entering a formula you have to first insert the equal sign (=). When the equal sign is the first character entered, Excel will treat the following data in the cell as a formula. You can enter the formula you want manually or you can use the Insert Function tool which will provide you a dialog box to help you find the formula you need. The Insert Function command can be found in the Formulas tab on the ribbon. We will go over all the different functions but for now just know that the plus (+) sign & minus sign (-) can be used for addition & subtraction, and the asterisk (*) & forward slash (/) can be used as multiplication and division respectively. For example, if you entered =5*5 into a cell Excel would multiply 5 by 5 showing the result of 25. If you entered =25/5 then Excel would divide 25 by 5 resulting in 5.

We have covered the different types of data that can be used in Excel cells and briefly explained how to use each type of data. Remember, the best way to learn is to experiment with Excel in combination with these tutorials.



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